Statistics 

• In 2023, the two-week record-setting event grossed over $60,000 in sales with over 1000 visitors in attendance. 
• General customer age range: 30 – 60  
• We highly encourage vendors who produce items in the following categories: food (non-perishable/non-refrigerated), pets, and children. 
• Customers who shop at Holiday Treasures appreciate a wide range of price points from small gifts to high-end one-of-a-kind items.
• The median customer receipt total is $75.50. 

 Highlights 

• Fees and Commission: It is free to apply to the Holiday Treasures Arts and Craft Sale. If you are selected by the jury to participate in the sale, there is a $40.00 + HST Vendor Fee. Please note this year’s vendor fee has been lowered due to the requirement of vendor insurance. A 25% commission (plus HST) from the sale of each item at Holiday Treasures supports the museum. 
• Prioritizing Inclusivity: The MoD supports and celebrates BIPOC and Queer-owned businesses, as well as businesses owned by persons with disabilities! There is an option to self-identify as BIPOC, 2SLGBTQIA+ or a person with disabilities on our application form. The vendor fee will be waived for these applicants who are juried into the show.  
• Display Set-Up: Vendors may choose a timeslot to come in and set up their own display. You know what looks best! MoD staff will adjust displays as items sell.  
• Admission by Donation: This year, visitor admission to the Holiday Treasures Craft Show and Sale will be by donation! 

Application  

• Entrants do not have to live in Dufferin County. However, you must be able to drop your material off and pick your material up from the Museum on the designated dates.

• All material must be made by the vendor. Pieces that are a combination of handmade and mass-produced must be predominantly handmade. If you are unsure if your material would qualify, please email and speak with MoD staff.  

• Vendors submitting work in two or more distinctly different media (e.g. soaps and wood products), who wish to enter products from both media, must submit a separate application for each. 

• One application should be submitted for collaborative projects made by two or more artists/vendors. 

• The vendor must fill out all required fields in the application form and submit maximum 4 photographs. Photographs should be clear and represent the products in their best form. A mix of individual and group shots are recommended. After submitting your application form, you will be automatically directed to a Dropbox link where you can submit your photographs. Each photograph must have your name and/or business name in the title.  

Vendor Fee, Insurance, and Commission

• Upon acceptance into the show, you will be required to pay the vendor fee of $40+HST ($45.20). The vendor fee is due within two weeks of the acceptance emails going out. If you do not pay on time, your spot will be forfeit to another applicant. Once accepted, your vendor fee is non-refundable.  
• Vendors are required to provide proof of vendor/ exhibitor insurance. Vendors who do not already have insurance will be provided a link to join the MoD’s group exhibitor policy. There is an option to sign a waiver/indemnity form if you do not wish to obtain insurance.
• A 25% commission (plus HST) from the sale of each item at Holiday Treasures goes to the MoD.  

HST

• Each vendor is responsible for indicating whether you charge HST on your products. In your application form you will indicate whether you are a registrant that DOES remit HST to the federal government or if you are a registrant/non-registrant that DOES NOT remit HST to the federal government.  

• It is the responsibility of the vendor to comply with all HST and tax regulations.

Option A:   

• If the owner/vendor of the item is a registrant (and they DO remit HST to the federal government), then the following applies to their items:   
• The owner is responsible to include the HST in the price of their sale item   
• The Museum of Dufferin will NOT charge additional HST at point of sale   
• The Museum of Dufferin WILL charge HST on the 25% commission we gain from the sale, BUT only on the pre-tax amount of their items.   

Option B:     

• If the owner/vendor of the item is a registrant/non registrant (and they DO NOT remit HST to the federal government), then the following applies to their items:    
• The owner does NOT include the HST in the price of their sale item.    
• The Museum of Dufferin DOES charge HST at point of sale as the sale item is required to be taxed.    
• The Museum of Dufferin remits the HST to the Federal Government with our regular HST claim.    
• The Museum of Dufferin WILL charge HST on the 25% commission we gain from the sale, BUT only on the pre-tax amount of their items.    

Food Vendors Welcome!

• We accept vendors who sell food items! As we are a museum, and the event lasts for two weeks, food must be non-perishable, non-refrigerated and be in sealed packaging. Food vendors will also be required to provide a copy of the latest inspection of the kitchen used to produce the material, along with digital photographs of their packaged items.  

 Labelling and Inventory Sheets 

•  Accepted vendors MUST be able to submit their inventory sheet digitally via Microsoft Excel. Handwritten inventory sheets will NOT be accepted in the 2024 Holiday Treasures Arts and Craft Sale. 

• Inventory sheets must be submitted in advance of the show (due by Tuesday, October 22nd, 2024 at Noon). This allows MoD Staff to transfer the information from each vendor inventory sheet into our point-of-sale system. 

• Each product must be labelled clearly with the sale price and a unique code/SKU, that will be selected for you by the MoD. Vendors are responsible for labelling their items before drop-off.  

Display

•  Each vendor is given the approximate equivalent of a 6-foot table.

• Vendors may bring in extra stock, which will be stored and replenished by staff as needed. 

• When vendors arrive for set-up, it is their responsibility to ensure the products brought in match the inventory sheet previously submitted. Adjustments to your inventory sheet may be made during set-up and passed to MoD staff to update in our system.  

• Please note that final set-up decisions are made by staff.  

• The lighting in the Main Gallery is fixed and not moveable. 

• Vendors may not display the work of another vendor who is not participating in the sale. 

• Accessibility and health and safety for vendors, staff, volunteers, and visitors is of utmost importance. MoD staff reserve the right to deny the use of any display pieces or props that block paths or are potential tripping hazards.  

• The use of ladders by vendors is not permitted for set-up. 

• The MoD is an inclusive and safe space for all. The MoD reserves the right to reject the display of artworks and items that are deemed offensive or harmful. 

 Other

• Vendors and their representatives agree to act in a professional and respectful manner with fellow vendors, staff, volunteers, and visitors. Failure to abide by any of the rules or regulations or to act in a professional manner may result in expulsion from the Holiday Treasures Craft Market.  

• The MoD makes every effort to reduce the risk of damage or theft of material through safe handling procedures, trained staff, proper display set-up, and reception desk staff. Although we have experienced very little theft in the past, unfortunately it is a possibility. The MoD is not liable for damaged or stolen goods.

• Vendors who are juried in will receive a detailed VENDOR INFORMATION PACKAGE upon acceptance. 

Sales and Payment to Vendors  

•  MoD Staff process and track sales at our till. It is essential that the submitted inventory sheet matches the products that are brought to the museum, to avoid any mistakes at check-out.  

• A sales overview will be emailed to each vendor within one week of the end of the show. Payment will be made to the vendor via electronic funds transfer (EFT), 4-6 weeks after the end of the show. 

• It is the vendors responsibility to submit their banking information via the Electronic Funds Transfer Form. Physical cheques will not be issued. 

Important Dates

Application Due: Friday, August 23rd, 2024 at Noon 

Notification of Acceptance/Decline: Tuesday, September 10th, 2024 

Inventory Sheet Due: Tuesday, October 22nd, 2024 at Noon 

Inventory Set-Up: November 21st, 22nd or 23rd (sign-up required) 

Show Dates: Wednesday, November 27th to Sunday, December 8th, 2024 

Inventory Pick-Up: Sunday, December 8th and Monday, December 9th 

 

Questions? 

Feel free to reach out! We can’t wait to hear from you!  

Hailey Hollingshead, Visitor Services Coordinator 

Available: Tuesday to Saturday (Closed Sunday/Monday) 

hhollingshead@dufferinmuseum.com